Creating a supplier order: select a supplier, search for products, enter quantities, check purchase prices, save, send. Done manually, this takes several minutes per order, and it adds up quickly when you work with many suppliers. With Pickware AI, you can do it in a single prompt.
Create a simple supplier order
The most direct way:
Create a supplier order with X for 50 units of Oversize Tee Washed Black and 30 units of Basic Hoodie Navy.
Pickware AI creates the order, assigns the products to the supplier and applies the stored purchase prices. Afterwards, check the created order in the Admin before you send it.
Reorder like last time
Especially time-saving: Pickware AI can access the order history and use a previous order as a template.
What did we last order from supplier X? Order the same again.
You can also adjust the reorder:
Order the same from X as last time, but double the quantity of the Oversize Tee.
Or include context from your current business:
Reorder the same from X as last time, plus everything that is missing for the open order from customer Y GmbH.
Query purchasing history
Before a reorder, it's often worth taking a look at your previous purchases:
What did we order from supplier X last quarter?
or:
How many euros have we spent with supplier X in the last 6 months?
This gives you a quick overview of purchasing volume and order patterns, without having to compile reports manually.
Reorder based on the reorder point
You can link stock data directly with the supplier order:
Which products from supplier X are below the reorder point? Create a reorder for the missing quantities.
Pickware AI checks the stock levels, identifies the affected products and creates an order with the required quantities.
Top sellers and purchasing analyses
For purchasing planning, you can also include sales data:
What are our top 10 sellers this month?
or:
Which products from supplier X have the highest sales velocity?
This shows you which products you should prioritize when reordering to avoid shortages of your bestsellers.
Complete an order and change the payment state
You can also handle the follow-up work on a supplier order by prompt. Pickware AI can complete a supplier order even if the goods receipt has not yet been fully booked:
Complete supplier order no. 1234, even if not all line items have been received yet.
You can also change the payment state of a supplier order by prompt:
Set the payment state of supplier order no. 1234 to paid.
Here too, check the order in the Admin afterwards to verify the new state and the booked quantities.
Tips for supplier orders with AI
Check first, then order — First ask about the order history or current stock levels before you place an order. This helps you avoid duplicate orders.
Specify supplier names precisely — The more clearly you name the supplier, the more reliable the allocation.
Check results in the Admin — Always check the created order in the Admin before you send it to the supplier.
Use context — Phrases like "like last time" or "plus what is missing for customer X" use the context of your data and save you manual research.
More use cases
You can find an overview of all Pickware AI articles and use cases in the article What is Pickware AI?