The same thing every morning: Which orders need to go out today? Is everything in stock? Where are the bottlenecks? With Pickware AI, you can clarify this in a few prompts — instead of clicking through order lists, stock overviews, and supplier pages.
This article shows you a typical workflow that you can run through with Pickware AI in just a few minutes.
Querying open orders
Start with a simple question to Pickware AI:
Wie viele offene Bestellungen haben wir? Welche müssen heute raus?
Pickware AI shows you the number of open orders and highlights which of them are particularly urgent — for example, because they've already been waiting for several days. You can also ask a more targeted question:
Zeig mir alle offenen Bestellungen, die älter als 3 Tage sind.
Checking whether everything is in stock
Before you start with shipping, check whether there's enough stock available for the open orders:
Ist für alle offenen Bestellungen alles auf Lager?
Pickware AI compares the open order line items with your current stock levels and shows you where something is missing. If products aren't available, you can ask directly:
Welche Produkte fehlen und in welcher Menge?
Checking incoming stock
If stock is missing, it's worth taking a look at open supplier orders:
Was ist im Zulauf? Gibt es offene Lieferantenbestellungen für die fehlenden Produkte?
This way, you can immediately see whether the needed stock has already been ordered and when it's expected to arrive.
Triggering a reorder
If no incoming stock is planned, you can prepare a reorder directly:
Bestell die fehlenden Produkte beim jeweiligen Lieferanten nach.
Pickware AI creates supplier orders based on the missing quantities. Afterwards, check the created orders in the admin before sending them.
Estimating delivery times
To be able to inform affected customers, ask about the expected delivery time:
Wie lange dauert die Lieferung bei diesen Lieferanten erfahrungsgemäß?
Tips for this workflow
Proceed step by step — Ask the questions one after another instead of packing everything into a single prompt. This way, Pickware AI delivers more precise results at every step.
Narrow down time periods — "Orders from the last 7 days" delivers more targeted results than "current orders".
Check results — Especially with numbers and totals, you should double-check the results in the admin before acting on them.
Ask follow-up questions — If an answer doesn't fit or is too general, narrow down the question further or rephrase it.
Further use cases
This workflow is just one example. In the other articles of the Pickware AI series, you'll find guides on stock analyses, supplier management, return evaluations, and more. You can find an overview of all articles in the article What is Pickware AI?