The Export for DATEV powered by Pickware plugin extends the Order Details dialog with a new tab called DATEV. This tab lists the receivables and payments that belong to this order. In a DATEV export, exactly this data is exported.
For each entry in the DATEV tab, a lock icon also shows whether this entry has already been exported in a productive DATEV export. In addition to the entry's creation date, the blue icon also shows you what type it is:
A stands for an automatically created payment.
M stands for a manually created payment.
The document icon stands for a document-bound open item/receivable.
Open items / receivables
Please note that open items (receivables) are always tied to a corresponding document. This means, in particular, that an open item (receivable) is only created once the corresponding document (i.e. the invoice document) has been generated. Consequently, a receivable is only deleted when the document it relates to is deleted or replaced by a new document. Please note that you can no longer delete or replace a document once the receivable has been exported in a productive DATEV export.
Please also note that only the invoice date is relevant for the export—not the order date.
Payment transactions
In addition to the open items, all payment transactions are also shown in this tab. In the plugin configuration, you can specify at which payment status a payment transaction should be created automatically. Please note that this does not work if the order status is set directly via the database. We also cannot guarantee that payments are created automatically when the status is changed by third-party plugins.
A corresponding button is available for creating manual payment transactions. To edit or delete an existing payment transaction afterwards, click the pencil icon or the delete icon next to the payment.
Please note that it is no longer possible to change a payment transaction retroactively once the transaction has been exported in a productive DATEV export. Please note that refunds (including those made through plugins such as Payone or similar) cannot be supported in this process.
If you want to generally exclude payments from the CSV export, you can configure this accordingly in the plugin configuration.
Recording refunds
To correctly record refunds, e.g. for returns, a manual payment transaction must be created. It's important that you enter the amount with a negative sign so that the total is correct.
