You can find the plugin configuration under Settings → Basic Settings → Further Settings → DATEV Export. Please check the settings after installing the plugin.
Client number – Enter your DATEV client number here. You can get this information from your tax advisor.
Consultant number – Enter your DATEV consultant number here. You can get this information from your tax advisor.
Start of fiscal year (DD.MM.) – Use the date picker to select the first day of a fiscal year. This value is used to determine the fiscal year of the included transactions during export.
Automatically lock transactions after import into DATEV – With version 510 of the DATEV export format, DATEV introduced a new flag for automatically locking transactions. This flag determines whether a transaction is automatically locked when imported into DATEV. Locked transactions can no longer be changed in DATEV.
Combine transactions in export – This option determines whether transactions that differ only in their amount are combined into a single transaction during export.
Export incoming payments to DATEV – This option determines whether recorded incoming payments are exported to DATEV.
Export documents – This option determines whether invoice documents are also exported together with the posting batch during a live export.
Payment status (automatic creation of DATEV payments) –
From this selection box, choose all payment status values for which a DATEV payment should be automatically created — with an amount equal to the order total and the current date — when an order is saved, provided the order's payment status matches one of the values listed here and no automatically generated payment already exists for the order (we recommend the payment status Fully paid).Excluded payment methods (automatic creation of DATEV payments) – Enter all payment methods here for which a DATEV payment should not be created automatically. Note: For payments that are matched to an order using our Bank Reconciliation plugin, payment transactions are automatically created in DATEV. Therefore, it's recommended to list all payment methods for which automatic reconciliation takes place, so that two payments aren't created.
Use collective debtor accounts – This option lets you specify whether collective debtor accounts should be used per payment method. If this option isn't enabled, individual debtor accounts are used instead. In that case, the debtor account corresponds to the customer number.
Document reference (document field 1) – This option determines which information is output in the "Belegfeld 1" field when exporting a transaction. If you select Document (usually invoice), the invoice number is used; if you select Order, the order number is used accordingly. Regardless of this setting, the invoice creation date is always used as the document date.
Order number – Specify here whether the transaction ID or the order number should be shown in the "Auftragsnummer" column.
Assignment of the KOST1/KOST2 fields in the posting export – This option determines whether the subshop's cost center is stored in KOST1 and the product's cost center in KOST2 in the export — or vice versa.
Retail store subshop – If you operate a retail store with a point-of-sale system connected to Shopware, for example with Pickware POS, select the subshop here in which orders from the retail store are created. This subshop should not be the default subshop. If you operate several retail stores with different subshops, select all relevant subshops here. If you don't operate a retail store connected to Shopware, leave this field empty.
Revenue account for VAT-exempt products ("fallback account for VAT-exempt products") – The revenue account entered here is used when assigning accounts to receivable postings if the associated product is declared as VAT-exempt in its master data (0% VAT) and no matching entry is found in the account assignment matrix.
Fallback revenue account – The account entered here is used as the revenue account during account assignment if no other account can be assigned.
Fallback debtor account – The account entered here is used as the debtor account during account assignment if no other account can be assigned.
Fallback clearing account – The account entered here is used as the clearing account during account assignment if no other account can be assigned.
Use accounting circles – This option lets you specify whether a two-digit accounting circle should be appended to revenue accounts, which can be set for individual customers or customer groups.
Fallback accounting circle – The accounting circle entered here is used during account assignment if no accounting circle has been set for the corresponding customer or their customer group.
Account for "Issued gift vouchers" – If you use our Gift Vouchers powered by Pickware plugin, the corresponding postings are booked to this special account. Postings affecting this account are made both when a voucher is purchased and when it's redeemed. Enter the account number to be used for this purpose in DATEV here, e.g., 179600. If you don't sell gift vouchers, you can leave this field empty. Please note that other voucher plugins aren't supported.
Book redemptions of individual voucher codes to the "Issued gift vouchers" account – If you select Yes here, all redemptions of individual voucher codes are booked to the Issued gift vouchers account. If you sell vouchers exclusively through our voucher plugin and don't issue vouchers by any other means, you can safely select Yes here. If you issue different types of vouchers, you should discuss this with your tax advisor. If vouchers are issued outside of the voucher plugin, this may need to be entered manually in DATEV.
Account for booked bank transactions without an order – This setting is only relevant if you use our Bank Reconciliation powered by Pickware plugin. The account entered here is used for bank transactions that are booked without an associated order.
Contra account for booked bank transactions without an order – This setting is only relevant if you use our Bank Reconciliation powered by Pickware plugin. The contra account entered here is used for bank transactions that are booked without an associated order.
Account for cash register deposits and withdrawals – The account entered here is used for cash register deposits and withdrawals made with Pickware POS.
Contra account for cash register deposits and withdrawals – The contra account entered here is used for cash register deposits and withdrawals made with Pickware POS.
General ledger account number length – This setting determines the length of general ledger account numbers during export.
Show delivery threshold warning starting at (in %) – Enter the percentage at which a notification for reached delivery thresholds should be displayed in the backend.
Delivery threshold for "Rest of the EU" – This is the value for the delivery threshold for "Rest of the EU".
Delivery threshold warning for "Rest of the EU" – Specify whether a warning should be displayed when the delivery threshold for "Rest of the EU" is nearly reached.