With Pickware, you have the option to record and put away free goods receipts or goods receipts for supplier orders. You'll find all goods receipts in your Pickware Admin under Lagerhaltung → Wareneingänge (Warehousing → Goods Receipts). In addition, the WMS App offers the Wareneingangsmodus (Goods Receipt mode), which you can access via the app menu. Below, we'll walk you through all the configuration options for goods receipts.

In addition to the default warehouse, you can also define a default goods receipt warehouse, which is preselected as the destination warehouse for goods receipts recorded via the Pickware Admin as well as for returns imported from Shopify. Upon installation, your default warehouse is automatically also set as the default goods receipt warehouse. If you want to designate a different warehouse as the default for goods receipts, you need at least Pickware Advanced. Just like the default warehouse, the warehouse designated as the default goods receipt warehouse cannot be deleted either.

In the Pickware Admin under Lagerhaltung → Lager und Lagerplätze (Warehousing → Warehouses and Storage Locations), you can identify the default goods receipt warehouse by the checkmark in the corresponding column. Double-click the desired row to adjust the assignment.

You can also change the destination warehouse of a goods receipt in the Pickware Admin after it has been recorded. This ensures that the goods receipt is assigned to the desired warehouse in the valuated stock.

To do this, open Lagerhaltung → Wareneingänge (Warehousing → Goods Receipts) in your Pickware Admin. Select the desired goods receipt and open the detail view. Change the destination warehouse here and save the change.

The destination warehouse can be changed as long as the goods receipt has not yet been recorded in the valuated stock. If the goods receipt has already been evaluated in a saved valuated stock, the change is blocked. In this case, a corresponding error message appears.

In addition to the destination warehouse, quantity-related fields are then also no longer editable. The goods receipt status will additionally show that the goods receipt has been factored into the valuated stock.

The default warehouse is not changed by this process. The subsequent change to an individual goods receipt only overrides the preselection for that specific transaction.

In the Pickware Admin under Einstellungen → Erweiterungen → Pickware WMS (Settings → Extensions → Pickware WMS), in the Wareneingang (Goods Receipt) section, you'll find the following configuration options:

By default, when putting away goods with the WMS App, the default storage location is suggested first. Depending on your selection, either an existing storage location or an empty storage location is then suggested for putting away the goods.

If this option is disabled, the process initially ends as soon as the goods receipt has been recorded. In the Pickware Admin, it accordingly receives the status Erfasst (Recorded) and must first be released there. After that, the process can be resumed and the put-away carried out. If the option is enabled, the Erfasst (Recorded) status is skipped and the goods receipt directly receives the status Freigegeben (Released). The products it contains can then also be seamlessly put away right after recording.

If this option is enabled, a goods receipt document is generated when the goods receipt process is interrupted. By scanning the barcode printed on it, you can resume the process at a later time.

The goods receipt is interrupted if the setting above (Automatically release goods receipt after recording) is disabled, since in that case the goods receipt must first be released after recording before the products can be put away. The goods receipt can also be interrupted manually if the Später einlagern (Put away later) option is selected during the process.

Under Lagerhaltung → Wareneingänge (Warehousing → Goods Receipts), you'll find an overview of all goods receipts. Each goods receipt is given a goods receipt number, and you can also see the selected warehouse, the status, and the creation date. Supplier orders that have been put away can be identified by the entry in the Herkunft (Origin) column. Using the context menu, you can view the details of the goods receipt and create a put-away list.

The following statuses are possible for goods receipts:

In the WMS App, you can access the Wareneingang (Goods Receipt) mode via the app menu in the top left. Here you'll see all not-yet-completed free goods receipts, goods receipts from supplier orders, and goods receipts from returns. Each transaction is given its own goods receipt number and is sorted into one of the three tabs below depending on its status.

You can record new goods receipts using the blue plus button in the top right.