To create a purchase list, first open the demand planning and select the relevant products for reordering. Using the blue button at the top, you can then transfer all listed products, or only the ones marked via the checkbox, to your purchase list. Then click on To purchase list to go directly to the Purchase list menu item. Alternatively, you can access the purchase list via the menu in your Shopware Admin under Purchasing → Purchase list.
The purchase list contains all products that you previously added via demand planning. Using the filter icon on the right, you can filter the view by individual suppliers. The value shown in the Order suggestion column is based on the settings previously made in demand planning. The Order suggestion, Minimum order quantity, Order interval, and Incoming stock determine the Order quantity for the selected supplier. You can edit the Supplier column directly to choose a different supplier to whom this product has been assigned. The order suggestion will then be updated accordingly once you apply the changes with Save at the top of the bar.
The Order quantity column can also be edited directly. If the adjusted quantity does not match the stored minimum order quantity or the order interval, a corresponding notice will appear. You can also adjust the order quantity within the supplier order itself.
The purchase price can also be conveniently edited directly in the purchase list. In the table, the Cost price (net) column is available as an input field – just like the Order quantity. Simply click into the field and enter the new purchase price. Confirm your changes as usual via Save or the respective action (e.g. Create order). The Total (net) field is not editable but is updated live as soon as you change the Cost price or Order quantity.
While editing, you can also quickly jump to the next editable field using Tab and switch between the pages of your purchase list – your changes are retained until you confirm them with Save. If you accidentally clear a field, we show the previous cost price grayed out as a placeholder. If you leave the field empty, the previous cost price is automatically reinserted (instead of “0 €”).
If you leave the purchase list without saving, your changes will be discarded!
Changed cost prices are automatically applied to the associated product-supplier assignment after saving. If you open an action that shows a confirmation modal (e.g. Create order), a notice will appear if cost prices differ: the new prices will be updated in the product-supplier assignment upon saving.
If you change the supplier for a line item, the cost price may differ. After applying the supplier change, the corresponding cost price is displayed and can then be edited.
How do I select the right supplier for my purchase list?
If you have assigned different suppliers to multiple products, you can now automatically select the right supplier for your order directly in the purchase list.
As soon as you select one or more products, a new icon with three options appears in the top bar:
Select fastest supplier – automatically selects the supplier with the shortest delivery time. | |
Select cheapest supplier – selects the supplier with the lowest purchase price. | |
Select default supplier – resets to the default supplier assigned to the product. |
If you have not selected any individual items, you can use the context menu to apply the same selection to all products on the purchase list. If you change the supplier only for selected products, the adjustments must then be saved. If, on the other hand, you make the selection for all products, the changes are applied automatically.
The delivery time is taken from the respective product-supplier assignment.
If no delivery time is stored there, the supplier's default delivery time is used.
If that is also missing, the supplier with the lowest priority is treated accordingly.
To learn how to convert your purchase lists into supplier orders, check out this article.
How do I check whether my purchase list reaches the supplier's minimum order value?
The purchase list shows a Total row (net), which always displays the total value of all currently filtered line items. The total row is displayed in bold, remains visible while scrolling, and stays above the line items even when you sort. It takes into account the sidebar filters (e.g. Supplier) and all matches of the filter, not just the currently visible page of the list. The values are automatically recalculated without delay whenever you adjust quantities or purchase prices, or change the supplier assignment.
If you want to make sure you meet the minimum order value of a specific supplier, for example to save on shipping costs, you can proceed as follows:
Store threshold value: Enter your supplier's minimum order value in their master data (e.g. in the comment field). | |
Fill purchase list: Add the required products from demand planning to the purchase list and adjust the quantity and price if necessary. | |
Filter by supplier: Filter the purchase list by the desired supplier, whose master data now contains the minimum order value in the comment field, and open the supplier in a second tab. | |
Compare total: Compare the total row (net) with your stored threshold value in the comment field. Adjust the quantities as needed until, for example, the total reaches the supplier's minimum order value. | |
Generate order: Then create the supplier order from the purchase list. |
The total row is a purely net value. A gross value is not displayed.