When transactions are imported from your finleap connect account, they are automatically assigned to the corresponding orders in the backend — if possible. The following criteria must be met for automatic assignment:

If not all criteria are met, you can assign the transaction manually. In this case, suggestions may be available for which order the transaction could belong to.

Note: If you use our plugin Mahnwesen powered by Pickware in parallel, we recommend that you do not list the payment statuses of dunning levels with dunning fees in the Zahlungsstatus für den automatischen Abgleich (payment status for automatic reconciliation) field. The order amount of a dunned order is not increased by the dunning fees, so the payment status may be set to Fully paid even though the dunning fees have not been paid, since the transfer amount matches the order amount. Therefore, we recommend manually assigning transactions for all dunning levels that include dunning fees.

If a transaction doesn't meet the criteria for automatic assignment, you can manually assign the transaction to an order. Suggestions may be available for this in the Zuordnungsvorschläge (assignment suggestions) area.

If one of the assignment suggestions is correct, you can assign the transaction to the corresponding order by clicking Betrag zuordnen (assign amount). Otherwise, you can manually assign the amount to a different order.

If no order can be suggested, you can search the list of orders and make assignments manually. To do this, click Bestellung manuell zuordnen (manually assign order).

You can now search the order list for the matching order.

After clicking (Teil-) Betrag zuordnen (assign (partial) amount), you can assign the transaction to the order. The assignment between the transaction and the order is then saved, the order is set to Fully paid, and the transaction status changes to Erledigt (done). If only part of the order amount is settled by the assignment, the order status changes to Partially paid.

If you want to record a transaction that cannot be assigned to any order, you can use the (Teil-)Betrag ohne Bestellung verbuchen (record (partial) amount without order) option. This is particularly useful in combination with our plugin Export für DATEV powered by Pickware, as it lets you export the corresponding journal entries as well.

Once a transaction has been assigned to an order, the assignment is shown in the transaction details.

In addition, the transaction appears in the order details under the Kontoumsätze (account transactions) tab. This applies to both automatically and manually assigned transactions.