In this article, we explain how you can customize your supplier order documents. In general, you can export your supplier orders from the Pickware Admin as a PDF document or as a CSV file, or send them automatically by email.

Under Settings → Extensions → Pickware ERP you can define BCC recipients for the supplier order email in the Supplier orders section.

Under Settings → Extensions → Pickware ERP you can select in the Supplier orders section which columns should appear in the CSV file and in which order. Please note that these settings only apply to sending supplier orders by email.

For the export from an individual supplier order, you define the columns in the order itself: Under Order items (Bestellpositionen), click List settings (Listeneinstellungen) and show the EAN there, for example, or change the order of the columns. Columns that are shown are also included in the export.

The PDF document does not contain any purchase prices or a total. The prices appear only in the CSV file of the supplier order. There is no setting to show prices on the PDF document.

The line items on the PDF document are sorted by product number. There is no setting for a different sorting. The date shown on the document is always the day on which you download the PDF, not the order date.

Under Settings → Documents pickware_erp_supplier_order you will find the settings for the PDF template of the supplier orders. There you can add your business logo and your company's contact details and set the alignment of the PDF file.

If the document shows an outdated email address or other contact details are no longer up to date, change them here in the document settings. The information on the document does not come from the master data of your Pickware account.

You can also create the document configuration for supplier orders per Sales Channel. Under Settings → Documents you can configure a separate supplier order document (pickware_erp_supplier_order) for each Sales Channel, with its own logo, its own billing address and its own business information.

In the VAT Id and Tax number (Steuernummer) fields you can enter the respective tax details for the Sales Channel — fields that are left empty are not shown on the document. If you then link a supplier order to the corresponding Sales Channel, this information is automatically used on the order document.

In the Business address (Geschäftsadresse) field you can enter your company address. It appears at the top right or above the destination address on the document.

So that the line breaks are placed in the right spot, you have to enter the address in the following format:

Space hyphen space Street 12 Space hyphen space 12345 City

The address is then displayed on the document as follows:

The corresponding warehouse address is shown on the supplier order. You can customize the warehouse address under Warehousing → Warehouses and bin locations by selecting the relevant warehouse and entering your warehouse's address in the Address section of the Overview tab.

Under Background image in the document settings, you can add an image that is displayed across the full page of the supplier order document. This lets you apply your corporate design to the document, for example.

To do so, select an image from the uploaded media.

Please make sure to note the following: