You can create purchase orders directly from the purchase list (Purchasing → Purchase List) by selecting the desired products there and clicking the blue button at the top. To do this, each product must have a supplier assigned to it.

You can find out how to check whether your purchase list reaches your supplier's minimum order value here.

Once you have created the purchase order(s), you are automatically taken to the overview of all purchase orders (Purchasing → Purchase Orders). Click on an order there to open it.

Using the blue Edit button, you can edit the fields in the upper section under Summary and, for example, adjust the destination warehouse. The address of the selected warehouse is used as the delivery address on the order document.

In the Sales Channel field, you can select the Sales Channel for which the order document should be created. If a Sales Channel is selected, the logo, billing address, and business information from that Sales Channel's document configuration are used on the document. The delivery address continues to be controlled by the selected warehouse. If no Sales Channel is selected, the global document configuration is used.

You can find out how to customize the document configuration per Sales Channel in the article How do I customize the documents for my purchase orders?.

In the Order Items section, you can double-click a row to adjust the order quantity and purchase price, or use the context menu to remove a product from the order. If you make a change to the purchase price here, a prompt appears asking whether you want to permanently apply the price to the corresponding supplier. If this is the default supplier, the purchase price in the product details under the General tab is also overwritten accordingly.

You can generate product labels for the items of a purchase order directly from the order — for example, to prepare the labels before the goods receipt.

To do this, open the purchase order and go to the Items section. Use the Print All Product Labels button to generate labels for all items in the order. The number of labels per item is based on the order quantity.

If you only want to print individual items, select them using the checkbox column and use the Print Selected Product Labels action for the selection made.

The window for defining barcode content, layout, and size is identical to the label creation from the products overview. You can find out more in the article How do I create labels for my products?.

Next to the blue edit button above, you'll find another button with a downward arrow. There you'll find various actions related to the purchase order.

In the Documents and Photos tab, you can upload files directly to the purchase order, e.g., quotes, order confirmations, or other documents from your communication with the supplier. To do this, click the Upload button and select one or more files (PDF, PNG, and JPG/JPEG are supported). The uploaded files are displayed as separate tiles in the Purchase Order section and can be deleted again via the context menu.

Additionally, photos and documents captured via the WMS App for linked goods receipts are also displayed here. These appear in a separate section with the respective goods receipt number as the heading and cannot be deleted from the purchase order.

In the Comments tab, you can view comments that have been recorded for the purchase order or add a comment yourself via the Edit button.

In the Custom Fields tab, you can maintain additional information such as internal references, the supplier's order notes, reconciliation flags, or approval notes. To do this, the corresponding custom fields must have been configured beforehand. You can find detailed information about this in this article.

Well-maintained custom fields can help you with a wide variety of processes and are fully customizable to your needs. For example, you can use them to:

If you want to add products to an existing purchase order afterwards, you can do so directly in the order.

To do this, open the corresponding order and click Edit at the top. Then scroll down to the Order Items section. Here you'll now find a search bar with the message: Select a product to add it to this purchase order. Here you can search by product name, product number, supplier product number, or manufacturer number. Only products that are already assigned to the respective supplier and are not yet part of the order are displayed.

Select a product to add it. A window will then open where you can specify the order quantity and the unit price.

The order quantity is automatically pre-filled with the minimum order quantity from the product-supplier assignment (default value: 1), and the unit price is pre-filled with the supplier's purchase price. You can adjust both values if needed.