In this article, we explain how you can customize your documents for supplier orders. Basically, you can export your supplier orders from the Pickware Admin as a PDF document or as a CSV file, or send them automatically by email.
Email sending for supplier orders
Under Settings → Extensions → Pickware ERP you can set BCC recipients for the supplier order email in the Supplier orders section.
Customize CSV file
Under Settings → Extensions → Pickware ERP you can select in the Supplier orders section which columns should appear in the CSV file and in which order. Please note that these settings only apply to the email sending of supplier orders.
Edit template for PDF document
Configuration settings in the Pickware Admin
Under Settings → Documents pickware_erp_supplier_order you'll find the settings for the PDF template of the supplier orders. There you can add your company logo and your company's contact details and adjust the layout of the PDF file.
You can also create the document configuration for supplier orders on a Sales Channel-specific basis. Under Settings → Documents you can configure a separate supplier order document (pickware_erp_supplier_order) for each Sales Channel with its own logo, its own billing address, and its own business information. In the fields VAT ID and Tax number you can enter the respective tax details for the Sales Channel — fields that are left blank will not be displayed on the document. If you then link a supplier order to the corresponding Sales Channel, this information will automatically be used on the order document.
In the Business address field you can enter your company address. This will appear in the top right, or above the destination address on the document.
To make sure the line breaks are set in the right place, you need to enter them in the following format:
space hyphen space Street 12 space hyphen space 12345 City
The address will then be displayed on the document as follows:
Customize warehouse address
The relevant warehouse address is shown on the supplier order. You can customize the warehouse address under Warehouse management → Warehouses and Storage Bins by selecting the respective warehouse here and entering the address of your warehouse in the Overview tab, in the Address section.
Background image for documents
Under Background image in the document settings, you can add an image that will be displayed across the entire surface of the supplier order document. This allows you, for example, to apply your corporate design to the document.
To do this, select an image from the uploaded media.
Please be sure to note the following:
The image is stretched across the entire page. Therefore, use an image with an A4 portrait aspect ratio (210 × 297 mm). For good display quality, a resolution of at least 1240 × 1754 pixels (150 DPI) is recommended, ideally 2480 × 3508 pixels (300 DPI).
The image must not be fully opaque, otherwise the text on the document will no longer be readable. Therefore, use an image with a transparent or very light background.