You can receive and stock supplier orders in one step in the WMS App: you count the goods directly while stocking them and book them to the scanned bin location. At the end, the goods receipt contains exactly the quantity you stocked. This way you only go through each delivery once, and stock is only booked once the goods are actually on the shelf.

You define which process applies to goods receipts in the Pickware Admin under Settings → Extensions → Pickware WMS in the Goods receipt section. There, under Goods receipt process, select the option One step: count while stocking.

The setting applies to all supplier orders. Free goods receipts and returns still run in two steps even with this setting: you record them first and stock them afterwards.

In the one-step process, you start the goods receipt from the supplier order and go straight to stocking, without recording a goods receipt beforehand.

If multiple supplier orders from the same supplier arrive in one delivery, you can receive and stock them together in one goods receipt. To do so, tap Select in the list of supplier orders, check the orders and confirm the selection, for example with Select 2 supplier orders. With Select all you check all orders in the list.

As soon as you have checked the first order, the list only shows orders from that supplier. The preview combines the open quantities of all selected orders per product, and after Start stocking all selected orders are assigned to the goods receipt. With the X you discard the selection and can select a single order again.

While counting, you see the expected quantity from the order next to the counted quantity, for example 5/3. The expected quantity is only a guide and does not limit the count. If more has arrived than was ordered, simply keep counting. You can also scan a product again that you have already stocked completely, to stock additional units.

In the one-step process, you can still stock products that are not in the order. Scan the product, or tap Stock another product below the list and search for it. It opens without an expected quantity. The bin location and, for batch-managed products, the batch are mandatory here as well.

Stocking of a supplier order does not complete automatically once all expected products have been stocked. This way you can also stock goods from the delivery that turn up later. To complete it, tap Complete stocking process in the stocking menu. If nothing is open anymore, you will also find the action as a row below the list.

If quantities are still open, the app asks: Die offenen Mengen werden nicht angenommen. Möchtest du den Einlagerungsvorgang wirklich abschließen? If you confirm, the goods receipt only contains the stocked quantities, and the supplier order is partially delivered. If the rest arrives later, you receive it with a new goods receipt.

You can pause stocking and resume it later, even on a different device. Whatever you have confirmed up to that point has already been booked to the bin locations.

In the one-step process, there is no separate recording step in which you attach documents. Instead, you attach delivery notes, photos and a comment via the info icon at the top right during stocking. There you can scan documents, take photos, delete both again and edit the comment of the goods receipt. The changes are saved to the goods receipt immediately and can be seen in the Pickware Admin on the goods receipt under Documents and photos. The info icon only appears after you have started stocking.

Some functions of regular stocking are not available in the one-step process, because receiving and stocking coincide: