Creating a purchase order: select the supplier, search for products, enter quantities, check purchase prices, save, send. Doing this manually takes several minutes per order — and that adds up quickly if you work with many suppliers. With Pickware AI, you handle this with a single prompt.
Creating a simple purchase order
The most direct approach:
Erstelle eine Lieferantenbestellung bei X über 50 Stück Oversize Tee Washed Black und 30 Stück Basic Hoodie Navy.
Pickware AI creates the order, assigns the products to the supplier, and applies the stored purchase prices. Check the created order in the admin before you send it.
Reordering like last time
Particularly time-saving: Pickware AI can draw on your order history and use a previous order as a template.
Was haben wir zuletzt bei Lieferant X bestellt? Bestell das Gleiche nochmal nach.
You can also adjust the reorder:
Bestell bei X das Gleiche wie letztes Mal, aber die doppelte Menge vom Oversize Tee.
Or include context from your current business:
Bestell bei X das Gleiche wie letztes Mal nach, plus zusätzlich alles was für die offene Bestellung von Kunde Y GmbH fehlt.
Querying purchase history
Before placing a reorder, it's often worth taking a look at previous purchases:
Was haben wir im letzten Quartal bei Lieferant X bestellt?
or:
Wie viel Euro haben wir in den letzten 6 Monaten bei Lieferant X ausgegeben?
This gives you a quick overview of purchase volume and ordering patterns, without having to compile reports manually.
Reordering based on the reorder point
You can link stock data directly to the purchase order:
Welche Produkte von Lieferant X sind unter dem Meldebestand? Erstelle eine Nachbestellung für die fehlenden Mengen.
Pickware AI checks the stock levels, identifies the affected products, and creates an order with the required quantities.
Top sellers and purchasing analyses
For purchase planning, you can also include sales data:
Was sind unsere Top-10-Seller diesen Monat?
or:
Welche Produkte von Lieferant X haben die höchste Verkaufsgeschwindigkeit?
This helps you identify which products you should prioritize when reordering, to avoid shortages of your bestsellers.
Tips for purchase orders via AI
Check first, then order — Ask about the order history or current stock levels before triggering an order. This helps you avoid duplicate orders.
Specify supplier names precisely — The more clearly you name the supplier, the more reliably it will be matched.
Check results in the admin — Always review the created order in the admin before sending it to the supplier.
Use context — Phrases like "like last time" or "plus what's missing for customer X" make use of the context of your data and save you manual research.
More use cases
You'll find an overview of all Pickware AI articles and use cases in the article What is Pickware AI?